Lighting Design Process 5.



The following sections explain the maintenance requirements, including who is responsible for maintenance.

Maintenance Requirements and Duties

It is a requirement that each site has a responsible person who is responsible for the effective maintenance of the display. The responsible person could be a store manager or a nominated duty holder.

As part of their duties, the responsible person must ensure that:

There is an adequate regime of continuous monitoring and maintenance of the displays by people who have the appropriate skills, knowledge, experience, and training (SKET).

Suitable periodic inspection testing is performed to ensure that the display is in a satisfactory condition for continued service.

Suitable maintenance records are kept (preferably off site)


For an inspection, the designated ‘responsible person’ should perform the following checks as a minimum:



Make sure sockets are:

Free from cracks, damage or burn marks

Not loose in mounting or wall

Are not overloaded with adaptors.

Plugs and Connectors Make sure plugs and connectors are:

Not loose in the socket or connection and can be removed without difficulty

Free from cracks, damage, or burn marks

Cables are secured and restrained

Pins or contacts are not bent and do not rattle in the plug or connector

Connectors are not partly joined or slightly apart.

Cables Make sure cables are not:

Damaged or frayed along their length

Used in a location that could cause damage

Under tension or too short to allow flexibility

Coiled up bunched or bound with cable ties or twine.

Control Gear Make sure control gear:

Is mounted in a ventilated area and is not immediately covered

Is not mounted upside down (inverted)

Can be switched on and off

Has no sign of damage, cracks, or burn marks.

Light Engines Make sure light engines:

Are not loose and exposed diodes are not in contact with the display

Are not flashing and all diodes are illuminated correctly.

Luminaires Make sure luminaires:

Are not likely to overheat

Have no sign of damage, cracks, or burn marks

Frequency of Inspection


Equipment Type User Checks Class 1 Class 2
    Visual Inspection Inspection and Test Visual Inspection Inspection and Test
  Not Recorded Recorded Recorded Recorded Recorded
Stationary None 24 Months 60 Months 24 Months None
IT None 24 Months 60 Months 24 Months None
Moveable Weekly 12 Months 24 Months 24 Months None
Portable Weekly 12 Months 24 Months 24 Months None
Hand-Held Before Use 12 Months 24 Months 12 Months None
Fixed 3 Months 24 Months 48 Months 24 Months None



Displays that are put into temporary or permanent storage (stored in SA1) should have any UK plugs removed or a label added that reads ‘Do not plug in’.

When items have been removed from service and stored, they should not be re-energised without being certified for use.


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