The following sections explain the maintenance requirements, including who is responsible for maintenance.
Maintenance Requirements and Duties
It is a requirement that each site has a responsible person who is responsible for the effective maintenance of the display. The responsible person could be a store manager or a nominated duty holder.
As part of their duties, the responsible person must ensure that:
There is an adequate regime of continuous monitoring and maintenance of the displays by people who have the appropriate skills, knowledge, experience, and training (SKET).
Suitable periodic inspection testing is performed to ensure that the display is in a satisfactory condition for continued service.
Suitable maintenance records are kept (preferably off site)
For an inspection, the designated ‘responsible person’ should perform the following checks as a minimum:
|Make sure sockets are:
Free from cracks, damage or burn marks
Not loose in mounting or wall
Are not overloaded with adaptors.
|Plugs and Connectors||Make sure plugs and connectors are:
Not loose in the socket or connection and can be removed without difficulty
Free from cracks, damage, or burn marks
Cables are secured and restrained
Pins or contacts are not bent and do not rattle in the plug or connector
Connectors are not partly joined or slightly apart.
|Cables||Make sure cables are not:
Damaged or frayed along their length
Used in a location that could cause damage
Under tension or too short to allow flexibility
Coiled up bunched or bound with cable ties or twine.
|Control Gear||Make sure control gear:
Is mounted in a ventilated area and is not immediately covered
Is not mounted upside down (inverted)
Can be switched on and off
Has no sign of damage, cracks, or burn marks.
|Light Engines||Make sure light engines:
Are not loose and exposed diodes are not in contact with the display
Are not flashing and all diodes are illuminated correctly.
|Luminaires||Make sure luminaires:
Are not likely to overheat
Have no sign of damage, cracks, or burn marks
Frequency of Inspection
|Equipment Type||User Checks||Class 1||Class 2|
|Visual Inspection||Inspection and Test||Visual Inspection||Inspection and Test|
|Stationary||None||24 Months||60 Months||24 Months||None|
|IT||None||24 Months||60 Months||24 Months||None|
|Moveable||Weekly||12 Months||24 Months||24 Months||None|
|Portable||Weekly||12 Months||24 Months||24 Months||None|
|Hand-Held||Before Use||12 Months||24 Months||12 Months||None|
|Fixed||3 Months||24 Months||48 Months||24 Months||None|
Displays that are put into temporary or permanent storage (stored in SA1) should have any UK plugs removed or a label added that reads ‘Do not plug in’.
When items have been removed from service and stored, they should not be re-energised without being certified for use.